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Sita Bauelemente GmbH Privacy Policy

1. Introduction

 

We would like to use the information below to provide you as the “data subject” an overview of our collection, use and processing of your personal data and your rights under data protection law. If you wish to make use of special services offered by our company through our website, it is necessary to process personal data. If there is no legal basis for such processing, we will obtain your consent.

Personal data, such as your name, address or email address, is always processed in accordance with the EU General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection regulations applicable for Sita BauelementeGmbH.

Information about protecting your data:

As the data controller, we have implemented numerous technical and organisational measures to ensure the most complete possible protection of the personal data processed via this website. Nevertheless, as a rule, internet-based data transmissions may have security gaps, and we are unable to guarantee absolute protection. Because of this, you are free to send us personal data by alternative means, for example by telephone or post.

2. Data controller:

The data controller, as defined by the GDPR, is: 

Sita Bauelemente GmbH
Ferdinand-Braun-Straße 1, 33378 Rheda-Wiedenbrück, Germany 

Telephone: +49(0)2522 8340-0
Fax: +49(0)2522 8340-100
Email: info(at)sita-baulemente.de

Heads of the responsible body: Thomas Kleinegees, Martin Gelsen

3. Data protection officer:

You can reach the data protection officer as follows: 

Jannik Wallbaum 

Telephone: +49 (0)5221 87292-0
Fax: +49 (0)5221 87292-49
Email: datenschutz-sita-bauelemente(at)audatis.de

You may contact our data protection officer directly at any time if you have any questions or suggestions regarding data protection.

4. Definitions

This Privacy Notice uses terms based on those used by European lawmakers in adopting the General Data Protection Regulation (GDPR). Our Privacy Notice is intended to be easy for the public as well as our customers and business partners to read and understand. To ensure this is the case, we would like to explain the terms used in advance. 

We use the following terms in this Privacy Notice, among others: 

 a: Personal data

Personal data means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. 

b. Data subject

A data subject is any identified or identifiable natural person whose personal data is processed by the data controller (our company). 

c. Processing

Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. 

d. Restriction of processing

Restriction to processing means marking stored personal data with the aim of limiting its processing in future. 

e. Profiling

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements. 

f. Pseudonymisation

Pseudonymisation is the processing of personal data in such a way that the data can no longer be assigned to a specific data subject without additional information being provided, given that such additional information is kept separate and subject to appropriate technical and organisational measures that ensure that personal data cannot be attributed to an identified or identifiable natural person. 

g. Processor

The processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller. 

h. Recipient

Recipient means a natural or legal person, public authority, agency or another body, to which the personal data is disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients. 

i. Third parties

Third party means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data. 

j. Consent

Consent is any unambiguous voluntary declaration of consent given by the data subject for a specific case in an informed manner in the form of a statement or other action clearly confirming consent (ticking a box) with which the data subject indicates their agreement to their personal data being processed.

5. Legal basis for processing

Article 6 Paragraph 1(a) GDPR (in conjunction with Section 15 Paragraph 3 of the German Telemedia Act (TMG) serves as our company’s legal basis for processing operations in which we obtain consent for a specific processing purpose. 

If the processing of personal data is necessary for the performance of a contract to which you are a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of other services or consideration, processing is based on Article 6 Paragraph 1(b) GDPR. The same applies to those processing operations required to carry out pre-contractual measures, such as in cases of queries regarding our products or services. 

If our company is subject to a legal obligation requiring the processing of personal data, such as for the fulfilment of tax obligations, processing is based on Article 6 Paragraph 1(c) GDPR. 

In rare cases, processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if someone visiting our business were to be injured and their name, age, health insurance data or other vital information needed to be disclosed to a doctor, hospital or other third party. Processing would then be based on Article 6 Paragraph 1(d) GDPR. 

Finally, processing operations could be based on Article 6 Paragraph 1(f) GDPR. Processing operations not based on any of the above-mentioned legal bases may be carried out on the basis of Article 6 Paragraph 1(f) GDPR if processing is necessary to safeguard the legitimate interests of our company or those of a third party, provided the interests and fundamental rights and freedoms of the data subject do not take precedence. We are permitted to engage in such processing operations in particular because they have been specifically mentioned in European law. In this respect, the legislature took the view that a legitimate interest could be assumed if you are a customer of our company (Recital 47 Sentence 2 GDPR).

6. Technology

6.1 SSL/TLS encryption

This site uses SSL or TLS encryption to ensure the security of data processing and to protect the transmission of confidential content, such as orders, login details or contact requests that you send to us as the website operator. You can recognise an encrypted connection by your browser’s address bar reading "https://" instead of "http://" and the lock symbol in the browser bar. 

If SSL or TLS encryption is activated, the data you send us cannot be read by third parties.

6.2 Data collection when visiting the website

If you only use our website for informational purposes, i.e. if you do not register or otherwise provide us with information, we only collect the data your browser sends our server (in what are called "server log files"). Our website collects a range of general data and information each time you access a website or an automated system. This general data and information is stored in the server’s log files. Data collected may include

  1. The browser type and version.
  2. The operating system used by the accessing system.
  3. The website from which an accessing system accesses our website (called a referrer).
  4. The sub-pages accessed via an accessing system on our website.
  5. The date and time the website is accessed.
  6. An internet protocol address (IP address).
  7. The accessing system's internet service provider. 

No conclusions are drawn about you when using this general data and information. Instead, this information is needed to

  1. Properly deliver our website content.
  2. Optimise the content of the website as well as to advertise it.
  3. Ensure the continued functioning of our information technology systems and our website’s technology.
  4. Provide the information necessary for law enforcement authorities to prosecute in the event of a cyber attack.

This collected data and information is therefore analysed statistically and further analysed by us with the aim of increasing data protection and data security within our company to ultimately ensure an optimum level of protection for the personal data being processed by us. The data from the server log files is stored separately from all personal data provided by a data subject. 

The legal basis for data processing is Article 6 Paragraph 1 Sentence 1(f) GDPR. Our legitimate interest is based on the purposes listed above for the collection of data.

7. Cookies

7.1 General information about cookies

We use cookies on our website. Cookies are small files that are automatically created by your browser and stored on your IT system (laptop, tablet, smartphone, etc.) when you visit our website. Cookies do not harm your device and do not contain viruses, trojan horses or other malware. 

Information generated from the specific device used is stored in cookies. This does not mean, however, that we will gain immediate knowledge of your identity. 

The use of cookies helps us make it more convenient for you to use our website. For example, we use session cookies to detect whether you have already visited individual pages on our website. These are erased automatically when you leave our website. 

We also use temporary cookies to optimise user-friendliness. These cookies are stored on your device for a specific period of time. If you return to our website to use our services, cookies allow us to automatically recognise that you have visited our website previously and remember the inputs and settings you have made so that you do not have to enter them again. 

We also use cookies to statistically record the use of our website and analyse it for the purpose of optimising our services. These cookies allow us to automatically recognise that you have already visited our website when you visit our website again. These cookies are automatically erased after a defined period of time. 

Most browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer or so a message is always displayed before a new cookie is created. However, if you disable cookies completely, you may not be able to use all the features on our website.

The processing of data through cookies for the purposes stated above is necessary in order to safeguard our legitimate interests pursuant to Article 6 Paragraph 1 Sentence 1(f) GDPR. If necessary, your data will be processed on the basis of the consent you have given us in accordance with Article 6 Paragraph 1 (a) GDPR.

8. Contents of our website

8.1 Contact/contact form 

Personal data is collected when you contact us (e.g. using our contact form or by email). If you use a contact form to get in touch with us, the contact form you use will indicate the data being collected. This data is stored and used exclusively for the purpose of responding to your query or establishing contact and the associated technical administration. The legal basis for data processing is our legitimate interest in responding to your request pursuant to Article 6 Paragraph 1(f)f GDPR. If the aim of you contacting us is to conclude a contract, processing is also legally based on Article 6 Paragraph 1(b) GDPR. Your data will be erased once we have finished processing your query. This is the case when it can be inferred from the circumstances that the relevant facts have been clarified in a conclusive manner and there are no statutory retention obligations in place that prevent its erasure. 

8.2 Construction question chat

In case of technical questions you can also contact our experts directly via the construction question chat. The provider of construction question chats is Baufragen Software GmbH, Königstraße 20, 83022 Rosenheim, Germany. We need your zip code and your e-mail address to process your request for chats. To respond to your request, data will be transmitted to the servers of Baufragen Software GmbH and, depending on the selected subject area, to cooperating companies. This information serves to specify your request and to improve the processing of your concern. Any communication of this information is expressly voluntary. The processing of your data is based on our legitimate interest in providing service and contact capabilities as well as to respond to your inquiry in accordance with Article 6 Paragraph 1 (f) GDPR.

8.3 Calculation service (forms)

You can use a free calculation service for gravity drainage and siphonic drainage through our website. We provide you with the proper online forms for this purpose, which you can use to send us the relevant information for the calculation as well as your contact details. We will send you the results of our calculations by e-mail. We also ask you to provide us with additional communication data so that we can contact you if we have questions regarding the calculation. We will not use the data transmitted here to contact you for other purposes.

Personal data will be processed on the basis of prior consent by the user. The granting of consent is voluntary; there is no legal or contractual obligation to transmit the personal data. Consent may be revoked at any time with effect for the future. A revocation has no influence on the legality of the processing that has occurred on the basis of consent granted prior to the revocation.

However, calculation of the gravity or siphonic drainage without prior consent is not possible.

The purpose of the processing is the calculation for the gravity drainage and the siphonic drainage upon request of the user.

The legal basis for the processing is Article 6 Paragraph 1 (a) GDPR.

After the results are calculated and transmitted to you, the data transmitted by you for the calculation will be deleted.

8.4 Application management/job exchange

We collect and process the personal data of applicants for the purpose of carrying out the application process. Processing may also be carried out electronically. This is particularly the case if an applicant submits corresponding application documents to us electronically, for example by email or via a web form on the website. If we conclude an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude an employment contract with the applicant, the application documents will be automatically erased no later than six (6) months after notification of the rejection decision or the conclusion of the application process, provided that no other legitimate interests of ours prevent their erasure. Other legitimate interests in this context include, for example, the duty to provide evidence in proceedings under the German Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz [AGG]). The legal basis for the processing of your data is Section 26 Paragraph 1 of the German Federal Data Protection Act (BDSG) in conjunction with Article 88 GDPR.

8.5 Google Maps

This website uses the map service Google Maps via an API. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To ensure the privacy on this website, Google Maps is disabled when you first enter this website. A direct connection to Google's servers is only established if you activate Google Maps yourself (consent pursuant to Article 6 Paragraph 1 (a) GDPR). This prevents your data from being transmitted to Google when you first enter the website.

After activation, Google Maps will save your IP address. This is then usually transferred to a Google server in the United States and stored there. The provider of this website has no influence on this data transfer after Google Maps has been activated.

If you do not agree with the future transmission of your data to Google as part of your use of Google Maps, you have the option of completely deactivating the Google Maps web service by switching off the JavaScript application in your browser. You will then be unable to use Google Maps and therefore the map displayed on this website.

You can find more information about how user data is handled in Google’s privacy policy: https://www.google.de/intl/de/policies/privacy/

8.6 Embedding YouTube videos (in advanced privacy mode)

Some pages in our website contain links or connections to the website of YouTube. We are not responsible for the content of websites that are linked to our website. However, if you follow a link to YouTube, please note that YouTube stores the data of its users (e.g. personal information, IP address) in accordance with its own data usage guidelines and uses this data for business purposes.

We also directly embed videos stored on YouTube into some of our internet pages. As a result of this embedding, content from the YouTube website is displayed in a sections of the browser window. If you access a (sub)page of our website in which YouTube videos are embedded, a connection to YouTube servers is established and the content is displayed on the webpage through instructions to your browser.

YouTube content can only be embedded in “advanced privacy mode”. This is provided by YouTube itself, which ensures that YouTube does not initially store any cookies on your device. However, if you access the relevant pages, the IP address and, if applicable, other data are transmitted and thus, in particular, information is provided as to which of our web pages you have visited. This information cannot be matched to you, however, unless you have logged in to YouTube or another Google service before visiting the page or unless you are permanently logged in.

When you click to start playing an embedded video, YouTube's advanced privacy mode will only store cookies on your device that do not contain personally identifiable information, unless you are currently signed in to a Google service.

These cookies can be blocked by the appropriate browser settings and extensions.

The address and link to the YouTube privacy notice:

Google/YouTube: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland – Privacy Policy: https://policies.google.com/privacy,

Opt out: https://adssettings.google.com/authenticated,

9. Web analytics

Google Analytics 

We use Google Analytics, a web analytics service of Google Inc. (https://about.google/intl/en) ((Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland; hereinafter referred to as "Google”), on our website. Pseudonymised user profiles are created and cookies are used in connection with this. The information generated by cookies about your use of this website is usually transferred to a Google server in the United States and stored there.

1. Browser type/version

2. Operation system used

3. Referrer URL (of the previously visited web page)

4. Host name of the accessing computer (IP address)

5. Time of the server query

may be transmitted to a Google server in the United States and stored there. We use Google Analytics only with activated IP anonymisation. User IP addresses are abbreviated by Google within member states of the European Union or in other states that are party to the Agreement on the European Economic Area. The full IP address will be transferred to a Google server in the USA and abbreviated there only in exceptional cases. Under no circumstances will your IP address be associated with any other data.

This information is used to evaluate your use of this website, to compile reports on the website activities, and to perform further services linked to website and internet use for market research purposes and to tailor the design of this website. This information may also be sent to third parties if this is legally required or if third parties process this data on behalf of Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser; however, please be aware that this may result in you not being able to use all the features of this website.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=de).

As an alternative to the browser add-on, especially for browsers on mobile devices, you can also prevent Google Analytics from capturing data by clicking on the following link:

Cookie settings

We obtain your consent (cookie settings) to process your personal data with Google Analytics. The legal basis of this processing is thus Article 6 Paragraph 1 (a) GDPR.

Additional information on privacy with respect to Google Analytics can be found in Google Analytics Help (https://support.google.com/analytics/answer/6004245?hl=en).

Your personal data will be deleted or anonymised after 14 months.

10. Partner and affiliate programs

DoubleClick

This website contains components from DoubleClick by Google. DoubleClick is a brand of Google (Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA) under which special online marketing solutions are marketed to advertising agencies and publishers. 

DoubleClick by Google transfers data to the DoubleClick server with every impression as well as with clicks or other activities. Each of these data transfers triggers a cookie request to your browser. If the browser accepts this request, DoubleClick sets a cookie on your IT system. The purpose of the cookie is to optimise and display advertising. Among other things, the cookie is used to place and display advertisements relevant to the user and to generate reports on or improve advertising campaigns. In addition, the cookie serves to prevent the same advertisement being displayed multiple times. 

DoubleClick uses a cookie ID, which is required to complete the technical process. The cookie ID is required, for example, to display an advertisement on a browser. DoubleClick can also use the cookie ID to determine which advertisements have already been displayed on a browser in order to avoid duplicates. Furthermore, DoubleClick is able to capture conversions through the cookie ID. 

A DoubleClick cookie does not contain any personally identifiable information. However, a DoubleClick cookie may contain additional campaign identifiers. A campaign identifier is used to identify the campaigns with which you have already been in contact. 

Each time someone opens an individual page of this website, which is run by us and on which a DoubleClick component is integrated, the DoubleClick component in question will trigger the browser on your IT system to send data to Google for online marketing purposes and for the purpose of charging commission. As part of this technical process, Google obtains knowledge of data that is subsequently used to charge commission. Among other things, Google can verify that you have clicked on a specific link on our website. 

You can prevent cookies being placed by DoubleClick and our website at any time by adjusting your web browser’s settings. Furthermore, cookies already placed can be deleted at any time through a web browser or other software programs. 

The use of DoubleClick is in the interests of simple, convenient use of our website. Your consent is obtained for this purpose pursuant to Article 6 Paragraph 1 (a) GDPR. 

For more information and to review the current privacy policy of DoubleClick by Google, please visit https://www.google.com/policies/.

11. Social media presence

Our company uses its presence in social networks and/or on social media platforms to communicate in an up-to-date way with customers, interested parties and users who are active within these networks and/or platforms and to inform these users about our services, offers and current topics.

Please note that your data may be processed outside the European Union in connection with the use of these networks and/or platforms by the relevant providers. This may result in certain risks for you as a user. For example, this may make it more difficult to enforce your rights as a data subject. Processing of your data by the platform providers is usually for market research and advertising purposes. Usage profiles can be created from your usage behaviour (of the respective network) and the interests derived from this. These profiles can be used, for example, to place advertisements that match your interests inside and outside the platforms.
The legal basis for processing your personal data is Article 6 Paragraph 1 (f) GDPR. Our legitimate interests are based on effective user information and up-to-date communication with you.

If consent is obtained from the network and/or platform providers for the data processing described above, the legal basis for the processing of your personal data is Article 6 Paragraph 1 (a) in conjunction with Article 7 GDPR.

Facebook:

Use of Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) (pages or groups, as the case may be) is based on an agreement covering joint processing of personal data. The Facebook Privacy Policy can be found at https://www.facebook.com/about/privacy/ (specifically for Facebook pages at: https://www.facebook.com/legal/terms/information_about_page_insights_data).

You can find the Facebook settings to opt out at: https://www.facebook.com/settings?tab=ads and http://www.youronlinechoices.com.

Twitter:

We maintain an online presence on the short message service Twitter (Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA). The Twitter privacy policy can be found at https://twitter.com/de/privacy.

You can set your browser to opt out at https://twitter.com/personalization.

YouTube:

We use the online video platform YouTube (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland). You can find the privacy policy of YouTube at: https://policies.google.com/privacy.

Opt-out settings can be found at: https://adssettings.google.com/authenticated.

Your rights as a data subject

Your rights as a user of the networks and/or platforms are asserted most effectively with the specific provider. Only these providers have access to your data and can take and implement appropriate measures and provide information. You can, of course, also contact us for questions and assistance.

12. Your rights as a data subject 

12.1 Right to confirmation

You have the right to request confirmation from us as to whether personal data relating to you will be processed. 

12.2 Right to information (Article 15 GDPR)

You have the right to obtain information about the personal data stored about you at any time, free of charge, as well as the right to access a copy of such data from us. 

12.3 Right to correction (Article 16 GDPR)

You have the right to request the immediate rectification of incorrect personal data relating to yourself. Furthermore, the data subject has the right to request the completion of incomplete personal data, taking into account the purposes of the processing. 

12.4 Erasure (Article 17 GDPR)

You have the right to request that we erase your personal data, provided one of the reasons stipulated by law applies and if processing is not necessary. 

12.5 Restriction to processing (Article 18 GDPR)

You have the right to request that we restrict the processing of your data if one of the legal requirements is met. 

12.6 Data transferability (Article 20 GDPR)

You have the right obtain personal data relating to you that you provided us in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another controller without hindrance by us, to whom the personal data was provided, provided that the processing is based on the consent pursuant to Article 6 Paragraph 1(a) GDPR or Article 9 Paragraph 2(a) GDPR or on a contract pursuant to Article 6 Paragraph 1(b) GDPR, and the data are processed using automated procedures, unless processing is necessary to complete a task, is in the public interest or is carried out in the exercise of an official authority assigned to us. 

Furthermore, when exercising your right to data transferability pursuant to Article 20 Paragraph 1 GDPR, you have the right to have personal data transferred directly from one controller to another, provided this is technically feasible and does not impede the rights and freedoms of other persons. 

12.7 Objection (Article 21 GDPR)

You have the right to lodge an objection to the processing of personal data relating to you for reasons relating to your particular situation where this is done on the basis of Article 6 Paragraph 1(e) (data processing in the public interest) or (f) (data processing on the basis of the weighing of legitimate interests) GDPR. 

This also applies to profiling based on these provisions pursuant to Article 4 Number 4 GDPR. 

Should you lodge an objection, we will no longer process your personal data unless we can demonstrate compelling and legitimate reasons for such processing that outweigh your interests, rights and freedoms, or where processing serves the assertion, exercise or defence of legal claims. 

In individual cases, we process your personal data for direct marketing purposes. You have the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling where this is connected to this kind of direct marketing. Should you object to the processing of your data for direct marketing purposes, we will no longer process your personal data for this purpose. 

12.8 Revocation of consent regarding data protection

You have the right to revoke any consent to the processing of personal data at any time with future effect. 

12.9 Lodging a complaint with a supervisory authority

You have the right to complain to a supervisory authority responsible for data protection about our processing of personal data. 

13. Routine storage, erasure and blocking of personal data

We process and store your personal data only for the period of time necessary to meet the storage purpose or as required by the legal provisions to which our company is subject. 

If the storage purpose no longer applies or if a required retention period expires, personal data will be routinely blocked or erased in accordance with the statutory provisions.
 

14. Versions and amendments to the Privacy Notice

This Privacy Notice is currently valid and was last updated in March 2020. 

It may be necessary for us to amend this Privacy Notice in the process of further developing our website and the services we offer through our website or due to changes in legal or regulatory requirements. You can view and print our current Privacy Notice on the website at any time by visiting www.sita-bauelemente.de/datenschutz.html

15. More information about other data processing

As a company, we not only process personal data on our website, but also through many other processes. In order to be able to give you, the data subject, as much detailed information as possible on these processing purposes, we have compiled information for the following processing activities here, thereby meeting our legal duty to inform under Articles 12 to 14 GDPR: 

If you need further information that you are unable to find here and in the detailed Privacy Notice below, please request this in confidence from our data protection officer. 

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