Privacy policy

Privacy Statement

 

1. Introduction

 

We have compiled the following information to give you, as a “data subject”, an overview of our processing of your personal data and of your rights under data protection legislation. In principle, you can use our website without entering any personal data. However, if you wish to take advantage of special services from our company via our website, this may require personal data to be processed. If personal data must be processed and there is no legal basis for such processing, as a general rule we shall obtain your consent.

Personal data, such as your name, address or email address, are always processed in compliance with the General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection provisions applicable to Sita Bauelemente GmbH. Our aim with this Privacy Statement is to inform you about the scope and purpose of the personal data collected, used and processed by us.

As the Controller for this processing, we have implemented numerous technical and organisational measures in order to ensure the most complete protection possible for the personal data processed via this website. However, there is always the possibility of security gaps in the transmission of data over the internet, so absolute protection cannot be guaranteed. For this reason, you are also free to transmit personal data to us by alternative means, such as by telephone or by post.

 

2. Controller

 

The Controller within the meaning of the GDPR is:

 

Sita Bauelemente GmbH
Ferdinand-Braun-Straße 1, 33378 Rheda-Wiedenbrück, Germany
Telephone: +49 (0)25228340-0
Fax: +49 (0)25228340-100
Email: info@sita-baulemente.de
Managers of the Controller: Thomas Kleinegees, Martin Gelsen

 

3. Data Protection Officer:

 

You can contact the Data Protection Officer as follows:

Jannik Helmsorig Telephone: +49 (0)5221 85496-90 Fax: +49 (0)5221 85496-99 Email: datenschutz-sita-bauelemente@audatis.de

You can get in touch with our Data Protection Officer directly at any time if you have any questions or suggestions relating to data protection.

 

4. Definitions

 

This Privacy Statement applies the terminology that was used by the European body that issues directives and regulations at the time when the General Data Protection Regulation (GDPR) was adopted. Our Privacy Statement should be easy to read and understand, both for the general public and for our customers and business partners. To ensure this, we would like to begin by explaining the terminology used.

The terms that we use in this Privacy Statement include the following:

 

 

a. Personal data

 

Personal data are any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

 

 

b. Data subject

 

A data subject is any identified or identifiable natural person whose personal data are processed by the party responsible for the processing (our company).

 

c. Processing

 

Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

 

d. Restriction of processing

 

Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

 

 

e. Profiling

 

Profiling is any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

 

f. Pseudonymisation

 

Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

 

g. Processor

 

A processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

 

h. Recipient

 

A recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

 

i. Third party

 

A third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

 

j. Consent

 

Consent is any freely given, specific, informed and unambiguous indication by the data subject of his or her wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

 

5. Legal basis for the processing

 

Art. 6(1)(a) GDPR is applied by our company as the legal basis for processing operations in which we obtain consent to processing for a specific purpose.

If the processing of personal data is necessary for the performance of a contract to which you are party, as is the case for example with processing operations that are required to deliver goods or to provide some other service or counter-performance, then processing is based on Art. 6(1)(b) GDPR. The same applies to processing operations that are required to implement pre-contractual measures, such as in the event of enquiries about our products or services.

If our company is subject to a legal obligation that requires the processing of personal data, such as to fulfil tax obligations, then processing is based on Art. 6(1)(c) GDPR. In rare cases, it might be necessary to process personal data in order to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor suffered an injury on our premises and his name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third parties. In that situation, processing would be based on Art. 6(1)(d) GDPR.

Finally, processing could be performed on the basis of Art. 6(1)(f) GDPR. This legal basis underpins processing operations which are not covered by any of the aforementioned legal bases if processing is necessary to protect a legitimate interest of our company or of a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject. We are allowed to carry out such processing operations notably because they have been specifically mentioned by the European legislator. In this respect, it has taken the view that a legitimate interest could be assumed if you are a customer of our company (Recital 47 sentence 2 GDPR).

 

6 Technology

 

6.1 SSL/TLS encryption

 

This website uses SSL and/or TLS encryption to ensure the security of data processing and to protect the transmission of confidential content, such as orders, login data or contact requests that you send to us as the operator. You can recognise an encrypted connection by the fact that the browser’s address line contains “https://” instead of “http://” and there is a padlock icon in your browser line.

If SSL and/or TLS encryption is activated, the data which you transmit to us cannot be read by third parties.

 

6.2 Data entry on visiting the website

 

If you use our website purely for informational purposes, i.e. you do not register or otherwise transmit information to us, we only collect the data that your browser transmits to our server (in server log files). Our website records a series of general data and information every time a page is accessed by you or by an automated system. Such general data and pieces of information are stored in the server’s log files. The following may be recorded:

 

1. browser types and versions used,

2. the operating system used by the system accessing the site,

3. the website from which a system accesses our website (the referrer),

4. the sub-websites that are controlled via a system that accesses our website,

5. the date and time of access to the website,

6. an internet protocol address (IP address),

7. the internet service provider of the system accessing the website.

 

We do not use such general data and information to draw any conclusions about you.

 

Rather, this information is needed to

 

1. deliver the content of our website properly,

2. optimise the content of our website as well as the advertising for it,

3. ensure the long-term functionality of our IT systems and our website technology and

4. provide law enforcement authorities with the information necessary for a criminal prosecution in the event of a cyber attack.

 

We therefore analyse such collected data and information statistically and also with the aim of increasing data protection and data security within our company, thereby ultimately ensuring an optimal level of protection for the personal data we process. The data of the server log files are stored separately from all personal data provided by a data subject. The legal basis for such data processing is Art. 6(1)(f) GDPR. Our legitimate interest arises from the purposes for data collection as listed above.

 

 

7 Cookies

 

7.1 General information on cookies

 

We use cookies on our website. These are small files automatically generated by your browser and stored on your IT system (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device, and they contain no viruses, trojans or other malware.

Information produced in connection with the specific device used is stored in the cookie. However, this does not mean that we gain immediate knowledge of your identity as a result.

Cookies are installed partly to make your experience of using our services more pleasant. We use “session cookies” to recognise that you have already visited individual pages of our website. These are deleted automatically once you leave our site. We also use temporary cookies to optimise user-friendliness. These are stored on your device for a certain defined period of time. If you visit our site again to use our services, the site automatically recognises that you have already visited us before and remembers your entries and settings so that you do not have to input them again.

Cookies are also installed to record the use of our website statistically and to analyse this for the purpose of optimising our services for you. These cookies enable us to automatically recognise that you have already visited us when you visit our site again. These cookies are deleted automatically after a defined period of time.

The data processed by cookies are required for the aforementioned purposes in order to protect our legitimate interests and those of third parties in accordance with Art. 6(1)(f) GDPR.

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or so that a message always appears before a new cookie is created. Full deactivation of cookies, however, may mean that you are unable to use all the features of our website.

 

8 Content of our website

 

8.1 Making contact / contact form

 

Personal data is collected when we are contacted (e.g. via a contact form, via the Baufragen.de chat service or by email). In the case of a contact form, the data that are collected are evident from the actual contact form. These data are stored and used solely for the purpose of responding to your enquiry and/or for making contact and for the associated technical administration. The legal basis for processing the data is our legitimate interest in responding to your enquiry pursuant to Art. 6(1)(f) GDPR. If your reason for contacting us is to conclude a contract, an additional legal basis for the processing is Art. 6(1)(b) GDPR. Your data shall be erased once we have definitively dealt with your enquiry. This shall be the case if it can be inferred from the circumstances that the facts in question have been clarified conclusively, provided that there are no opposing statutory retention obligations.

 

 

8.2 Job applications management / job exchange

 

We collect and process the personal data of applicants for the purpose of executing the application process. Processing may also take place electronically. This is particularly the case if an applicant transmits corresponding application documents to us electronically, such as by email or via a web form on the website. If we conclude an employment contract with an applicant, the data transmitted shall be stored for the purpose of establishing the employment relationship in compliance with statutory regulations. If we do not conclude an employment contract with the applicant, the application documents shall be erased automatically two months after notification of the decision to decline the application, provided that such erasure is not opposed by other legitimate interests on our part. An example of another legitimate interest in this sense is an obligation to provide evidence in proceedings under the German General Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz, AGG).

In this respect, the data shall only be processed on the basis of our legitimate interest pursuant to Art. 6(1)(f) GDPR.

 

9 Web analytics

 

9.1 Google Analytics

 

On our website we use Google Analytics, a web analytics service provided by Google Inc. (https://www.google.com/intl/en/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter referred to as “Google”). In this context, pseudonymised user profiles are created and cookies (see section 4) are used. The information generated by the cookie concerning your usage of this website, such as

 

1. Browser type/version,

2. Operating system used,

3. Referrer URL (the site visited immediately before),

4. Host name of the computer accessing the website (IP address),

5. Time of the server request, is transmitted to a Google server in the USA and stored there. This information is used to analyse use of the website, to compile reports on website activity and to provide other services associated with the use of this website and the internet in general for the purposes of market research and in order to tailor this website to customers’ needs. This information may also be transmitted to third parties where this is required by law or where third parties are engaged to process these data. Your IP address shall never be associated by Google with any other data. IP addresses are anonymised to prevent any association (IP masking).

 

You can prevent the installation of cookies by selecting an appropriate setting in the browser software; however, please note that if you do so you may not be able to use all the features of this website in full.

Google Analytics is used in the interests of optimising our website and tailoring it to customers’ needs. Your consent shall be obtained for this purpose pursuant to Art. 6(1)(f) GDPR.

In addition, you can also prevent cookie-generated data and data relating to your use of the website (incl. your IP address) from being recorded and prevent processing of these data by Google by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=en).

As an alternative to the browser add-on, especially for browsers on mobile devices, you can also prevent Google Analytics from recording your data by clicking on the following link: Deactivate Google Analytics. This installs an opt-out cookie which prevents any future recording of your data when you visit this website. The opt-out cookie only works in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, your must re-install the opt-out cookie.

Further information on data protection in connection with Google Analytics can be found in the Google Analytics help (https://support.google.com/analytics/answer/6004245?hl=en).

 

10 Partner and affiliate programs

 

10.1 DoubleClick

 

This website contains components of DoubleClick by Google. DoubleClick is a trademark of Google (Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA) under which special online marketing solutions are marketed to advertising agencies and publishers.

DoubleClick by Google transmits data to the DoubleClick server with every impression as well as with clicks or other activities. Each of these data transmissions triggers a cookie request to your browser. If the browser accepts this request, DoubleClick installs a cookie on your IT system. The purpose of the cookie is to optimise and display advertising. The cookie is used, among other things, to post and display user-relevant advertisements as well as to create reports on advertising campaigns or to improve them. In addition, the cookie is used to prevent multiple displays of the same advertisement.

DoubleClick uses a cookie ID that is necessary to execute the technical process. For example, the cookie ID is required to display an advertisement in a browser. DoubleClick can also use the cookie ID to record which advertisements have already been displayed in a browser in order to avoid double-postings. In addition, the cookie ID allows DoubleClick to record conversions.

A DoubleClick cookie does not contain any personal data. However, a DoubleClick cookie may contain additional campaign identifiers. A campaign identifier is used to identify the campaigns with which you have already been in contact.

Every time you access one of the individual pages of this website, which is operated by us and on which a DoubleClick component has been integrated, the internet browser on your IT system is prompted by the respective DoubleClick component to transmit data to Google for the purposes of online advertising and the settlement of commissions. As part of this technical process, Google also gains knowledge of data that also help Google to draw up commission statements. Google may, for example, understand that you have clicked on certain links on our website.

You can prevent the installation of cookies by DoubleClick and our website at any time by adjusting the settings of your internet browser accordingly. In addition, cookies already installed can be deleted at any time via the internet browser or other software programs. DoubleClick is used in the interests of making our website convenient and easy to use. Your consent shall be obtained for this purpose pursuant to Art. 6(1)(f) GDPR.

Further information and the applicable privacy policy for DoubleClick by Google can be accessed at https://www.google.com/intl/en/policies/.

 

11 Your rights as a data subject

 

11.1 Right to confirmation

 

You have the right to obtain confirmation from us as to whether or not personal data concerning you are being processed.

 

11.2 Right of access Art. 15 GDPR

 

You have the right, at any time, to receive free information from us regarding the personal data stored about you as well as a copy of such data.

 

11.3 Right to rectification Art. 16 GDPR

 

You have the right to obtain the rectification of inaccurate personal data concerning you. The data subject also has the right, taking into account the purposes of the processing, to have incomplete personal data completed.

 

11.4 Erasure Art. 17 GDPR

 

You have the right to obtain from us the erasure of personal data concerning you without undue delay on condition that one of the grounds provided by law exists and insofar as the processing is not necessary.

 

11.5 Restriction of processing Art. 18 GDPR

 

You have the right to obtain from us restriction of processing where one of the legal preconditions exists.

 

11.6 Data portability Art. 20 GDPR

 

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format. You also have the right to transmit those data without hindrance from us to another controller to which the personal data have been provided, where the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR and the processing is carried out by automated means, provided that the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

In addition, in exercising your right to data portability pursuant to Art. 20(1) GDPR, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible and provided that this does not affect the rights and freedoms of other persons.

 

11.7 Objection Art. 21 GDPR

 

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) (data processing in the public interest) or point (f) (data processing on the basis of a balancing of interests) of Art. 6(1) GDPR.

This also applies to profiling based on those provisions within the meaning of Art. 4(4) GDPR.

If you object, we shall no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing is for the establishment, exercise or defence of legal claims.

In some specific cases, we process personal data for direct marketing purposes. You can object at any time to the processing of personal data for such marketing. This also applies to profiling to the extent that it is related to such direct marketing. If you inform us of your objection to processing for direct marketing purposes, we shall no longer process the personal data for such purposes.

You also have the right to object, on grounds relating to your particular situation, to processing of personal data concerning you which is carried out by us for scientific or historical research purposes or for statistical purposes pursuant to Art. 89(1) GDPR, unless such processing is necessary for the performance of a task carried out for reasons of public interest.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you are free to exercise your right to object by automated means using technical specifications.

 

11.8 Withdrawal of consent under data protection legislation

 

You have the right at any time to withdraw your consent to the processing of personal data with effect for the future.

 

11.9 Complaint to a supervisory authority

 

You have the right to lodge a complaint regarding our processing of personal data with a supervisory authority responsible for data protection.

 

12 Routine storage, erasure and blocking of personal data

 

We shall only process and store your personal data for the period required to achieve the purpose of such storage or as provided by the legal regulations that govern our company.

If the purpose of storage lapses or a prescribed storage period expires, the personal data shall be blocked or erased routinely and in accordance with the statutory regulations.

 

13 Relevance and amendment of the Privacy Statement

 

This Privacy Statement is currently valid as of May 20